How to categorize people on Wikimedia Commons

Hi, I'm Vera and I've been helping Susan and the rest of the group out in getting around on Wikimedia Commons, the media database the Wikipedia projects relies upon. I've written here before about how to transfer files from Flickr, and how the OTRS system works, today I'm going to tackle categories. I thought this was a good idea since Susan requested everyone to send in portraits last week.

Just like Wikipedia, files and pages on Commons are categorized, but unlike articles where categories are often an after though, they form the back bone of this project. This because there is no text that can link to other articles, so you often have to rely on the categories to find what you are looking for.

Please note: categories aren't tags. When you've added a file to say “Atheists from the United States”, there is no need to also ad “Atheism” or “Atheist”. The trick is to add the lowest level category as possible. Categories have a structure, for example:

Like this there is a huge tree structure on Wikimedia Commons, making all people in the end categorized in a subcategory of Homo Sapiens, even Kent Hovind.

Guest article - OTRS on Wikimedia

The following is from one of the Guerrilla Skeptics on Wikipedia team, Vera de Kok, all the way from The Hague.  We are a team that has all different skill sets, which is why we need each other (and you).  Vera is the expert in all things Wikimedia Commons related.  She is very patient with us lowly text only editors (I'm #1 on the list) and helps explain licensing rules on Wikipedia, sometimes over and over (to me mainly).  Anyway, here she is explaining what OTRS is. 

Previous article from Vera about downloading from Flickr. 

Thank you Vera for all the work you do.

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OTRS, no it’s not scary.

When you place media files on Wikipedia, they have to have a free license, because Wikipedia is a free encyclopedia . This is easy when you yourself have created the photograph, or when it has been published under the right CreativeCommons license on Flickr.

But sometimes images are send in by third parties, and that can raise some red flags; especially when those pictures have been published before on the web. For these kinds of situations we have the OTRS system. Which stands for Open-source Ticket Request System. This system processes e-mails that verify if the owner of the photographs really has agreed to the license agreement.

In order to process tickets quickly, the standard form should be used:

I hereby affirm that CHOOSE ONE: [I, (name here) am] OR [(copyright holder's name) is] the creator and/or sole owner of the exclusive copyright of [SPECIFY THE WORK HERE - describe the work to be released in detail, attach the work to the email, or give the URL of the work if online]

I agree to STANDARD CHOICE; SEE BELOW FOR MORE INFORMATION ON TYPE OF LICENSE: [publish that work under the free license "Creative Commons Attribution-ShareAlike 3.0" (unported) and the GNU Free Documentation License version 1.3 (with no invariant sections, front-cover texts, or back-cover texts).]

I acknowledge that by doing so I grant anyone the right to use the work in a commercial product or otherwise, and to modify it according to their needs, provided that they abide by the terms of the license and any other applicable laws.

I am aware that this agreement is not limited to Wikipedia or related sites.

I am aware that I always retain copyright of my work, and retain the right to be attributed in accordance with the license chosen. Modifications others make to the work will not be claimed to have been made by me.

I am aware that the free license only concerns copyright, and I reserve the option to take action against anyone who uses this work in a libelous way, or in violation of personality rights, trademark restrictions, etc.

I acknowledge that I cannot withdraw this agreement, and that the work may or may not be kept permanently on a Wikimedia project.

[SENDER'S NAME AND DETAILS (to allow future verification of authenticity)]
[SENDER'S AUTHORITY (Are you the copyright-holder, director, appointed representative of, etc.)]
[DATE]

Translations of this form into other languages are also available here.

The standard license in a CreativeCommons-Attribution-ShareAlike 3.0 license. But you can choose one that is also on the list. Be sure to not forget the version number of the license, because forgetting that makes it invalid.

This has to be send to  permissions-commons@wikimedia.org. If the author of the photograph has not send the permission directly to this e-mail address but to you, you have to forward it along with a link to where the file is posted on Commons and by include headers. This is a bit tricky the first time, here are instructions on how to do that in some of the more popular e-mail clients:

• Yahoo
• Gmail
• Outlook express

If you use another e-mail client, try googling “[client name] + include full headers” and you will very likely find instructions. Once you have send the e-mail to the OTRS system, you may want to include the otrs pending-template on the file page to let patrollers know it’s already coming.

That’s it.

Uploading pictures from Flickr

The following comes from Vera de Kok who wrote instructions on uploading pictures from Flickr that other people have taken.

Your my first guest author Vera!

One other great way to get contemporary pictures onto Wikipedia is by looking for pictures on Flickr that have the right Creative Commons license. Under ‘Advanced search’ you can specify this:








Creative Commons is an alternative to regular copyright that lets the original author keep some of it rights but makes clear that he or she is OK with other people using his work. Because Wikipedia is an open encyclopedia that strives to be accessible in whatever shape or form. This means that commercial or modified use should be an option.

Being able to use the work commercial might seem a bit extreme. Keep in mind that the threshold for what can be considered commercial is very low. If you have a blog that has advertisement on it, that blog is commercial – even if it doesn’t run a profit. If you share content on Facebook: commercial because Facebook advertises. It also makes it possible for the content to be printed in books, still a cornerstone of many education systems.

Sometimes you can’t find a picture that has the right license. I haven’t shunned away from contacting Flickr users to ask if they might be ok with the publication of their photo on Wikipedia.

Here is my example letter:

Dear Mr/Madam. ******

I'm contacting you concerning this picture you made of *******

 http://www.flickr.com/example

I was wondering if you would be willing to donate this picture to the public domain so it can be used on *****s’ Wikipedia page. You can do this by going over to the picture, and under "'Owner settings" change "All Rights Reserved" to a Creative Commons "Attribution-ShareAlike" license. This will make it possible for any use of this picture as long as they credit you as its source and use the same license for their derivative work.

Please note that “any use” includes commercial use of your work. This is necessary because Wikipedia strives to be an open encyclopedia that can be published in whatever shape or form. Being printed in books and published on blogs that carry advertisements. I will fully understand if you object to this.

Your Flickr account will be credited as the source. Please drop me a note if you're OK with this.

Thanks in advance,

Your Name

You do need a Flickr account to contact other users. Keep in mind that you are asking people a favor so stay polite. In my experience it is easier to get amateur photographers to agree with publication than professionals.

If you have found an interesting picture, the best way to upload it onto Wikimedia Commons is to use the Flickr bot.



Instructions there are fairly easy to follow. Do read the instructions if you go over it for the first time. Getting your picture in the right category might be an issue, but that will be covered by another blog post.